Tariffville Village Association

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DRAFT MINUTES OF THE MEETNG
TARIFFVILLE VILLAGE ASSOCIATION
January 5, 2006

The meeting was called to order at 7:15 pm.

1. REVIEW MINUTES OF December 1, 2005 MEETING: Accepted as written

2. REPORTS:

• TREASURER’S REPORT : TERRY SALLS: $8723.80 (plus $100 received at the meeting) reported in the checking account. Tony Braz was recognized for his tremendous help in preparing our application for non-profit status and for his recent $200 donation. Barbara McGrath and Carol Clapp of the CT Urban Legal Initiative were also recognized for their pro bono legal assistance. Barbara’s fine tuning of our application was especially helpful in speeding up the process, which took only 30 days for approval after submission to the IRS (probably a record!)

• COMMITTEE REPORTS
1. MEMBERSHIP, PHONE TREE- CHET AND LAURIE MATCZAK: Roland Wolf has joined and he was recognized for his on-going financial support.
2. FUND RAISING AND NON-PROFIT STATUS-JOAN NAGY: Now that we have non-profit status, we can apply for special mailing rates so that we will no longer need to hand deliver flyers. Those present approved the expenditure to set this up ($160 set up fee and $160 per year plus mailing costs and one-time costs of an imprint). An official vote will be taken at the January 12 Board meeting. A party to celebrate our non-profit status will also be planned at that time. Our pro bono legal team will be invited and will be given Tariffville hats and t-shirts. Joan and Amy will be meeting soon to begin fund raising among individuals and businesses. Frank noted that any donations made to the TVA since August 2004 are tax deductible. John Nagy will be giving Chet a copy of our IRS acceptance letter to determine if we need to file an informational return with the IRS. Joan will write thank you letters to all the lawyers.
3. EVENTS PLANNING- JENNIE WINIARSKI: Brian West reported good attendance at the Holiday Sing. Singing by the Sweet Adelines, children of Tariffville School and adults present was great. We collected items to send to Jason Lill and food for Foodshare which Brian delivered to Trinity Church for distribution. It was noted that because of the snow storm, children were unable to practice Hanukkah songs so only Christmas songs were sung. Beth Gerber will be teaching us some Hanukkah songs next year to ensure that the program will be more balanced. Thanks went out to the person who anonymously donated $53 for the tree that was put up on 31 Main St. Thank you to the Winiarskis for the decorations. Our Festival is set for Sept. 23 (Rain date Sept. 24). There was a problem with people parking in private parking lots on Winthrop St., so we will be asking the Police Dept. to post “No Parking” signs and cones this year. Our next event is the Pot Luck and Annual Meeting, tentatively set for February 4. It will be necessary to check church schedules before finalizing since February is a heavily booked month. The date will be finalized at the Board Meeting on January 12. Bryan will bring draft flyers to the BOD meeting so a flyer can go on the web site. It was suggested by John Nagy that we have a spaghetti supper and sell tickets, with babysitting provided to improve attendance. Jennie, who is in charge of organizing the pot luck, suggested that this be a separate event to kick off our fundraising for the year, perhaps in March. More discussion at the BOD meeting.
4. PLANNING AND DESIGN- FRANK HAVILAND : Frank has an adequate “cartoon” of the Village Green. We have taken the necessary steps to have the town officially designate 31 Main St. as a park and to bring water and power to the Green. This was requested in a letter. It was noted that the shut-off for water is already there in the sidewalk. Water pipes are about 20 years old. Our request will be discussed at a Board of Selectmen meeting. John Hampton stated that the TVA will tentatively go on the agenda for January 23, bringing before the BOS our design for the Green, including an enlarged photo of the Tunxis House gazebo. Frank noted that the gazebo design is going slowly because our pro bono architect has been very busy.  Upon approval by the BOS, we would present our plans to Parks and Recreation and the Design Review Board. John Romano stated that we should approach Parks and Recreation NOW so that they can put us into their budget. The money would not have to be spent now, but at least it would be there. John Romano and John Hampton asked to be kept informed of our progress since they want to support us in whatever we do. Frank would like us to approach Gerry Toner about grading the road in the park, but the consensus was that we should concentrate on the Green first.
5. MAINTAINENCE –RICHARD MARTINIK: Frank will follow up with Howard Beach about the clean-up of the area behind Checkered Flag. Howard is filling in for Bill Voelker, so he is very busy. The owner of the property, Richard Taylor, is now doing business from this location and will be working with the town to clean up the area. The junk cars have been removed. The town is going to supply trucks and a crew but they are having trouble finding someone with a grappling hook to do the job. The DEP is also involved. Richard will be helping to finance the clean-up. It was noted that the “No Dumping” signs are broken and should be replaced.
6. TARIFFVILLE SCHOOL ISSUES- KATHY OAKES: The BOS and BOE met jointly on January 5. In the 6-year plan of the Board of Education, the funding for the 6.2 million dollar Tariffville School renovation project (4.3 million paid by the town) is slated for 2006-7, although the money may not be used for 3 years. It was determined that Kevin Kane (Board of Finance) and Dave Holden should consult with the Bond Counsel to figure out the language to be used on the May referendum. This is the first time that the BOS and BOE budgets have been brought together. It was noted that to keep the momentum going, we should continue to show our support for the addition/renovation through correspondence and communication with the Board of Education and Board of Selectmen. We also need to be a physical presence at meetings. Town representatives at our meeting were confident that all issues would be resolved. Sue noted that Rob Heagney is totally dedicated to keeping Tariffville as a neighborhood school, and that if the Meadowwood development ever gets off the ground, Tariffville will be a major player. John Hampton stated that he sees no conflict between the Library project and this project.
7.  HISTORIC DISTRICT/ VILLAGE DISTRICT- JANE FENTON: Sue Bednarcyck reported that the Zoning Regulations are being updated and that we need to get on the Zoning docket if we want to pursue the Historic Village District aspect of zoning (zoning regulations which take into account the unique aspects of our village). She suggested that we do the same presentation for Zoning as we did for Planning.
8. ECONOMIC DEVELOPMENT- JENNIE WINIARSKI: We have an honorary membership in the Simsbury Chamber of Commerce. We are looking for people to rotate attendance at the Chamber’s “Meet and Greets”. There are great food and interesting people at these bi-monthly events. The TVA can also consider hosting a future event. One was held recently at the Mill. John Nagy has copies of the schedule if anyone wants to sign up. The Chamber is very supportive of our efforts to bring more business to the Village. Wayne will be adding a link to the Chamber’s website on the TVA site and will display our membership in the Chamber on the front page of our site.
9. RECREATION, BIKE PATH, RIVER, TRAILS – BRYAN WEST: The mapping project with Jim Richardson is being finalized with input from Chet and John Nagy. Followup is needed on the Greenway and the Gerston property. The Gerston property is on the list for open space and Tom Vincent mentioned Tariffville, so, in spite of the fact that the Ethel Walker property is now the priority, Tariffville is on the radar. It was noted that “we’re going full speed ahead in all directions”!
10. WEBSITE- WAYNE COSTE, SCOTT GLAZIER: Scott has been updating the website. He will add the flyer for the February 4 Pot Luck.
11. PUBLIC SAFETY- AMY SALLS: John Hampton is the new chair of the Public Safety Committee and John Romano is on the committee. There was discussion of the Wood Duck/Winthrop St. intersection. Frank noted that Winthrop St. is scheduled for repaving sometime in the not-too-distant future, which would afford an opportunity to redesign that intersection as a “T”. Frank has a design for it which he will send to John Hampton. The other solution to consider is a stop sign on Winthrop before Wood Duck. John Hampton noted that speeding is a town-wide issue and that his committee is studying traffic calming measures.

3. OTHER BUSINESS: None

NEXT MEETING IS THE POT LUCK DINNER AND ANNUAL MEETING: February 4 at 5:30 in the Parish Hall of Trinity Church.

• Board of Director’s meeting is the 2nd Thursday of the month at Trinity Church. All invited, but call John Nagy first at 658-5973 to verify meeting date and time, due to frequent changes in schedule and location! Next scheduled meeting is:

      January 12, 2005, from 6:00- 8:00pm.at Trinity Church The meeting was adjourned at 8:25 pm.Submitted by Joan Nagy, Secretary

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